The sales document is created in the menu-Operations-Sales or the F12 key. A new document opens.
In the opened document, we fill in the main data first: choose the client, the currency (if several are used), and also the warehouses. Using the Advanced button, we can add an arbitrary description of the document. You can not choose a currency, it "pulls" out of the client's card.
Let me remind you, the customer card, we set:
- The currency that is most important for use in documents for this client.
- The price that will be used in the documents for this client.
- In the "Promotion" tab, discounts are set for the customer.
These data will be used in our document when choosing a client. Price type in the document itself can not be changed can not , i.e. There is a strict choice. The currency can be chosen for another document, and the discount (if it is available to the client), you can also delete / change it in the document itself.
Next, we add the goods. Here everything is the same as in the receipt document. If you return from the selection in the table section of the document, selecting the line, use the delete / change count buttons, edit if necessary.
Edit the quantity or price, you can also click directly on the table by value.
Button "Add a discount", allows you to give the client an arbitrary discount. But, if the client has a discount in the card, then instead of the button "Add a discount", there will be a "Delete discount". That is, we can set a discount for the customer and delete, for example, if he did not collect the required amount.
We have filled out the document, now you can pay. And you can not pay if you release goods to customers with a deferred payment. Then just close the document, and put the payment after, with a cash warrant.
If the customer pays for the goods, we press the "Payment" button or the "+" button, the payment window will open, where the document amount will be indicated, but we can supply the smaller one, as in the figure. Enter 39.63 and click Apply, close the document.
Then the client will have a debt to us:
If after that we reopen the document and try to pay, we will see in the window the remaining amount under the document-300.00, click to apply, and then the document will be fully paid.
In the journal, if we turn on the "Content, payment" view, on the left we select our document, then on the right in the payments we will see our two payments. But in this way to pay the document, preferably if payments were made on the same day, the day the document was issued. If the customer makes payment in a day or two, it is better to use cash documents.
If we put in payment more than the document (for example, we have 339.63 on the document, and the payment is 350), then the document will calculate how much it is necessary to issue the change.
He will not write the excess amount to the client's account!
If you have situations where the customer pays the amount more than in the document, then in the document itself do not pay the payment at all, close it. Make out a cash order, for example at 350.00, and then in mutual settlements with the client we will see an overpayment, i.e. we already need the customer 10.37:
And at any kind of payment, money is deposited into accounts, a report on the accounts:
The "FIXATE" button locks the document and you can not edit it anymore. This operation is reversible, i.e. the administrator can cancel the commit. In addition, depending on the settings in the program, when closing the document, you can ask to "fix the document?", Then you can not press the button.
We figured out how to make an expense document.
1. The document writes off the goods from the warehouse;
2. Forms mutual settlements with customers;
3. In the event of payment, money is deposited into accounts.